Manager Resources

Have you viewed the New User video yet? Follow-up with the Manager video below. Print or save the Manager User Guide.pdf specifically for supervisors, PI, project team leaders,...

As shown above, you can check your team's training by logging in or you can wait to receive notification of urgent issues in the Monday Morning Manager Report.

For more assistance, contact the Helpdesk: train@ora.msu.edu or 517-884-4600 weekdays. 

Updating Team Members

You can determine why a team member is assigned to you via Manager Menu > People > check the Report Type column.

Report Type = HR indicates that a team member is assigned to you through the nightly EBS feed (you are on record in EBS as the person's supervisor). To update HR team members, ask your Unit HR Administrator to update EBS. If employees have left the department, ensure positions have been terminated in EBS. If supervisors need to be updated in EBS, see: https://www.hr.msu.edu/ebshelp/positiondetailsrelationships/

Report Type = A (ad-hoc) indicates that a team member is assigned to you only in Ability LMS. Ad-hoc teams are used to indicate supervisory relationships not represented in MSU HR (e.g., research groups, volunteers). To update ad-hoc team members, contact the help desk at train@ora.msu.edu

Ability LMS screenshot - determining report type



Updating Training Requirements

Managers can add and delete learning tracks for all their team members. The Manager User Guide.pdf or the video above will show you how to do this.

If you see training that is unrelated to your team member's duties under you, it may be related to a past position or a current job or academic program requirement. You can ignore any that do not apply. Or you can check with your subordinate or in Ability under the Learner Employment tab for other managers/positions. 


Proxy Responsibility

Managers are responsible for ensuring team members receive timely training to ensure safe, legal, and ethical activities at Michigan State University. Ability makes it much easier for Managers to view and edit training for your subordinates. However, managers may elect to give some responsibility for assigning and monitoring training compliance to an assistant.

An easy way to delegate some authority for your team members' training is to forward your Monday Morning Report to an assistant as long as MSU data privacy policy is followed. Be particularly mindful of FERPA rules if you are supervising students. 

Alternatively, managers can request their list be added to another person's team list. Email train@ora.msu.edu to set this up. When communicating with the helpdesk for changes in team membership, it is important for the proxy to name the supervisor whose list is being changed. Including the manager's netID or copying the manager in the email is also helpful. 


Training Compliance

Training in many cases is required by law. Training that is overdue or expired risks injuries, lawsuits against individuals and the University, funding from government agencies, and risks the reputation of researchers and the University. Encourage your team to complete training before due dates by speaking positively about training opportunities and acting upon Monday Morning Reports. Training that remains out of compliance for more than 30 days may be escalated to a higher supervisor.

Pro/Con on various privileges for supervisors in the training system