Reports

click for administrative reports

Reporter view is great for administrators who need to look-up training records for their whole unit or several project teams. Depending upon your needs, training completion records are available for different audiences and in several formats (on-screen page, emailed Excel sheet, PDF). Reports can be set to run on a specific schedule or accessed as needed. 


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Get access to reports

Access to reports is limited because they may contain some protected information. Supervisors can view their employee's training records. Administrators can view unit and University-wide training records as required by their position. Contact train@ora.msu.edu to request administratrive views and reports. You will be required to complete the online Saba LMS Access training.

Limits of our data

The system includes the following non-training fields: manager/s, maximum of 3 departments, status (faculty, staff, student, affiliate), as well as standard profile information (name, email). Some data is retrieved when you login from the MSU Identity system. Corrections to that data would need to be done through IDM, HR, SIS.

Team Views

A manager (or P.I.) may view his/her subordinate's training records in the Team Dashboard dropdown.  You can also give your grad student or department secretary access to your dashboard using the Proxy function. 

Request a new report

There are over 100 different reports available (see all) though some data is not currently being collected by MSU (e.g. gender) or not practical given many employees work for multiple managers/departments/locations. Common reports are shown below. Contact train@ora.msu.edu to request additional reports be added to the menu. 

People Admininstration Access

Some individuals are given additional rights to view everyone's training records as part of their institutional responsibilities. They have access to reports, but can also assign training and set-up proxy views. 

Reports Available

CERTIFICATION Compliance Status
For a specific certification:
  • status of everyone at once - Overdue, Aquired(complete), or just Assigned (but not registered or started the course)
  • who is overdue
  • how many are currently assigned to it
  • all who are required to take that training
  • results are shown on multiple pages
    (may not be best report for printing)
 
COURSE Completion
You can filter by the following options:
  • by 1 or all courses
  • by 1 or all persons
  • 1 person, 1 course
  • all people for all courses (not recommended because of long length)

Instructions.pdf

Certification held by Internal Learners
Use if:
  • don't need the names alphabetized
  • just need PDF

Ways to enter Certification Name

DEPARTMENT Reports
You will need to enter your department code.
Many units have more than one department code. Some people have more than one department.
Look-up Codes Table

Handout for Certifications by Department report.PDF

RCR (Responsible Conduct of Research)

Students can print or email their transcript of CITI Programs courses or Grad School workshops or other RCR-related topics. They can print a certificate of completion for individual courses.

Academic personnel such as Grad Secretaries can get the Reporter dropdown to run individual reports. Enter %rcr into Report Name to narrow list. Alternatively, supervisors or Grad Secretaries can get their students added to their Team Dashboard for continuous monitoring of RCR training progress.

Sample RCR reports

EHS Saba DESKTOP APP
For Environmental Health & Safety Compliance Officers, ORA-EHS provides a desktop application to filter by an Alternate Manager, as well as by a Direct Manager's team. This report can be provided to authorities responsible for training compliance at MSU, including HRPP, COI, IACUC, OSP, and certain HR administrators.
Desktop App Handout.PDF
                       

 

 

 

 

 

 

AttachmentSize
by DEPARTMENT list.pdf216.58 KB
Reports Basic Guide.pdf373.6 KB
EHS Saba Custom Desktop Report Application user guide.pdf113.41 KB
EHS Safety People Admins.pdf452.69 KB